Job Description

Salary: $16.43 - $27.11 Hourly Location : 33982, FL Job Type: Full-time Job Number: 2025-00190 Department: PUBLIC SAFETY - FIRE RESCUE DEPT Opening Date: 06/05/2025 Closing Date: 6/19/2025 11:59 PM Eastern FLSA: Non-Exempt Bargaining Unit: NB General Summary & Essential Responsibilities Be the Heart Behind Public Safety - Join Our Team and Serve Your Community Are you organized, dependable, and passionate about making a difference? Our County Public Safety Agency is looking for a dedicated Senior Administrative Assistant to help keep our operations running smoothly while supporting the people who keep our communities safe. In this key role, you'll provide a wide range of administrative and clerical support to department leadership and staff. You'll be the friendly, professional face that helps connect community members with the services and support they need. What You'll Do: Enter purchase requests and approve invoices for payment Serve as the first point of contact for phone calls, visitors, and mail-helping people get the information and support they need Coordinate meetings, events, and schedules for department leaders and teams Support daily operations by maintaining records, tracking inventory, and managing department communications Assist with preparing the department's budget and compiling data and reports that guide our public safety efforts Draft clear and professional correspondence, memos, and reports Keep databases and files organized and up to date Why This Role Matters: Every day, your work will support the critical services that protect and serve our county. You'll be part of a team that values integrity, service, and community. If you're someone who enjoys helping others, thrives on organization, and wants to play a meaningful role in public service, we want to hear from you. Make a difference where it counts-apply today and help us build a safer, stronger community. We offer a very competitive benefits package including: Medical, Dental, and Vision Insurance coverage ($26/month for employee only) Employee Health Clinic that offers Primary, Acute/Urgent Care, prescription dispensing, labs performed on site, digital x-rays, stress tests and EKGs, and health risk assessments Florida Retirement System (8 years vesting for pension plan/1 year vesting for investment plan) Highly Recognized Wellness at Work Program (up to $500 incentive deposited to an HRA account for participation in annual wellness program) Tuition Reimbursement Eleven recognized and observed annual paid holidays plus personal holiday hours during each fiscal year. Accrual of PTO Training and Professional Development Benefits, a.k.a.Total Rewards, play an important role in your choice of an employer. If you would like to view your Total Rewards Statement upon hire, click here Min. Education, Licenses and Certifications An equivalent combination of relevant training, education and experience: High school diploma or equivalent Three (3) years of experience in clerical or administrative work, preferably in an office setting Licenses and/or Certificates: N/A Knowledge, Skills and Abilities Knowledge of departmental policies, plans, and procedures. Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications. Knowledge of modern governmental office practices, procedures, equipment, and standard clerical/administrative support techniques. Strong organization and time-management skills. Analytical and research skills. Skill in effective communication, both orally and in writing. Skill in prioritizing and organizing work. Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier. Ability to deal with multiple tasks simultaneously. Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor. Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures. Ability to make recommendations and to use resourcefulness and tact in solving new problems. Ability to ascertain priorities and meet deadlines and objectives. Ability to type/perform data entry proficiently. Ability to maintain accurate records and reports. Ability to provide internal/external guidance and customer assistance via all forms of communication. Ability to use computers for data entry, word processing, and/or accounting purposes. Ability to author reports, business correspondence, and procedure manuals. Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public. Supplemental Information

PHYSICAL DEMANDS

Walking, sitting, hearing, seeing up close, talking, standing, finger movement, repetitive motions. Dependent upon position assignment, may frequently lift up to 25 pounds and occasionally up to 50 pounds.

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.

RISK/SAFETY CONDITIONS

The position requires no exposure or risk related to physical and/or mental health and safety. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens. Charlotte County is an Affirmative Action, ADA and Equal Opportunity Employer. Women, minorities, and persons with disabilities are encouraged to applyAs a veterans' preference employer, certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans' preference, receive preference and priority in employment and are encouraged to apply. Charlotte County Board of County Commissioners offers a comprehensive benefits package to regular full-time employees. Please click on the link below to view information about our benefits. 01 What is the highest level of education that you have completed? High school or GED Associate's degree Bachelor's degree Master's degree or higher 02 How many years of experience do you possess in clerical or administrative work, preferably in an office setting? Zero to less than one One to less than two Two to less than three Three or more Required Question Charlotte County, FL

Job Tags

Hourly pay, Holiday work, Full time, Immediate start,

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