Job Description
Rate of Pay: $55,515.20 - $63,495.51
Status: Open Until Filled The Public Works Analyst/Safety Coordinator works independently performing professional, technical and administrative work in maintaining databases, developing systems and procedures for recording, tracking, analyzing and reporting information pertaining to the operations of the Department of Public Works. Work requires skill in use of automated systems, including the GBA database and work order system in use in the Department of Public Works, Microsoft Excel and other software, as well as knowledge of the operations of the Department of Public Works. Under direction of the Deputy Director of Public Works - Operations, the Public Works Analyst/Safety Coordinator maintains records concerning safety and compliance requirements and schedules and manages safety training as necessary. The duties and tasks described in this document delineate primary responsibilities and are not intended to provide an exhaustive list of all possible duties and tasks that may be required. Therefore, employees may be assigned and expected to perform other related duties in the course of their employment in this position.
- Maintains GBA work order system for the Public Works Department; updates information and maintains current GIS (Geographic Information System) data to ensure mapping and location information is correct.
- Maintains GPS/Pinpoint application including preparation of reports as directed by the Deputy Director of Public Works - Operations.
- Works closely with the City’s Risk Management staff to process documents related to Workers Compensation claims in the Department of Public Works; develops and maintains spreadsheets to track and analyze nature and status of claims.
- Coordinates and closely monitors claims, schedules light duty within the restrictions of the employee; communicates with supervisors to ensure they are aware of employee restriction status and coordinates possible light duty activities with supervisors as appropriate.
- Develops and maintains spreadsheets to record and analyze vehicle accidents; works with Deputy Director of Public Works - Operations in processing and/or approving claims.
- Investigates details of accidents, documenting site situations and vehicle damage through photographs, site diagrams and reports; provides reports to Deputy Director of Public Works - Operations, Public Works Director and Risk Manager; maintains accident files and analyzes accident information to determine any patterns or causal factors to identify possible training solutions and/or recommends changes to procedures or for operations for accident prevention.
- Schedules and manages safety training as directed by the Deputy Director of Public Works - Operations; coordinates and schedules training, keeping affected supervisors and department management informed; maintains detailed records documenting safety training for the department; prepares reports as requested.
- Coordinates compliance activities including maintaining Material Safety Data Sheets (MSDS) for all materials and chemicals used by the Department; monitors EPD requirements for the Public Works Building and maintains appropriate documentation; schedules training as appropriate and documents that training has been completed.
- Maintains easements or other written permission for Public Works Operations to perform work on private property.
- Investigates, prepares, and presents various reports and studies as directed by the Deputy Director of Public Works – Operations.
- Coordinates the departmental Safety Committee meetings and acts as the Safety Coordinator for the department.
- Serves as the safety liaison with the City’s Accident Review Committee.
- Other duties as assigned.
Required Competencies: - Knowledge of Public Works Department operations and procedures.
- Knowledge of City and Department safety policies and procedures; knowledge of the workings of workers compensation claims processing, light duty and return to work policies and requirements.
- Knowledge of HIPPA requirements.
- Knowledge of systems and programs used by the Department of Public Works, including the GBA Work Order System, GIS, GPS/Pinpoint and other systems and programs pertinent to the Department’s operations.
- Skill in use of spreadsheet software to create and maintain databases, design and update spreadsheets for tracking, monitoring and analyzing data to produce reports documenting specific information; calculating and reporting statistics to identify trends and patterns and maintain documentation for use in management decision making.
- Skill in managing and analyzing data and in formatting reports to display and inform.
- Attention to detail in organizing large amounts of diverse information for ease of storage, maintenance and retrieval in formats that are useful for management reporting and decision making.
- Ability to work effectively with management within the Department of Public Works and across department lines.
- Ability to create and present written information, in both electronic and paper format, in an organized, and logical manner for a variety of audiences.
Preferred Qualifications: - High school graduate or GED and a minimum of 10 years of experience in Public Works operations sufficient to provide in-depth knowledge of Public Works policies and procedures, safety requirements and related operating concerns; or a Bachelor’s degree from an accredited college or university in Business Administration or related field and a minimum of 5 years of experience in Public Works operations sufficient to provide in-depth knowledge of Public Works policies and procedures, safety requirements and related operating concerns.
- Advanced computer skills in the areas of GIS mapping, MS Office Suite (MS Word, Excel, Access, PowerPoint and Outlook), spreadsheet creation, management, interpretation and manipulation, electronic documents storage, retrieval and management, and multiple types of reporting capabilities (narrative, charts, graphs, etc.).
- Outstanding written and verbal communication skills necessary to provide information to a variety of audience competencies and across multiple departments in the areas of safety, claims administration, workers’ compensation, and compliance issues and the ability to provide this information in both technical and/or narrative formats.
- Ability to read and understand technical manuals, regulations, laws, and forms related to EPD requirements, easement documentation, safety requirements, accident reports, medical restrictions, workers’ compensation laws, and other work-related documents necessary to complete assignments.
- Ability to coordinate training deadlines for a large employee population, keep individual records, and schedule necessary training in a timely manner, without disrupting workflow of department.
- Ability to gather, manipulate and analyze data, assemble and present it in an understandable format.
Disclaimer Successful candidates are required to submit to drug screen & background inquiry.
Job Tags
Full time,