Job Description

In this highly visible Legal Executive Assistant role, you will work directly with multiple partners and senior legal professionals to manage complex schedules, drive case specifics and timelines, client relationship management, and ensure exceptional legal administrative support. You’ll act as a thought partner and key liaison, supporting legal teams across a wide range of practice areas. It’s vital that this candidate be comfortable working across complex legal documents, timekeeping and invoicing, and adjusting their schedule for their practice’s needs.

Key Responsibilities:

• Provide calendar management, travel arrangement booking and adjustments, and managing appointment follow-up materials.
• Coordinate meetings and logistics, and serve as a point of contact for both internal and external stakeholders.
• Organize expense reports, client billing and invoicing needs, assuring time is tracked and payments are met. Communicate with a high-level of professionalism and customer service.
• Prepare and review client invoices with attention to billing details and client-specific requirements. Assist with time entry, fee arrangements, collections, and budgeting efforts.
• Support departmental staff with on-going projects and new issues as they become relevant.
• Assist with trial support, document preparation and management, court filings (physical and electronic), and business development initiatives.
• Serve as the lead and main point of contact in place of the partners and attorneys. Liaise on their behalf with important stakeholders and departments.
• Compile, proofread and edit memos, documents, presentations and reports with a fine attention to detail.
• Create and edit charts, spreadsheets, and presentations. Maintain organized files using legal systems.

Why You’ll Love Working Here:

• Nationally recognized as “Best in Class” law firm.
• Competitive compensation and benefits package, including medical, dental and vision coverage, 401(k), PTO, wellness benefits and more.

What We’re Looking For:

• Sophisticated support. You bring several years of experience supporting partners, attorneys or senior executives in a legal or professional services environment, with confidence managing multiple high-level stakeholders. Bachelor’s degree is preferred.
• Dependable under pressure. You're the go-to person when things get busy — adaptable, proactive, and always a few steps ahead of what the team needs.
• Professional presence. You engage confidently with high-level clients and senior leadership, bringing discretion, sound judgment, and emotional intelligence to every interaction.
• Operationally sharp. You thrive on structure, love a good checklist, and take pride in keeping complex tasks moving smoothly from start to finish.
• Tech-savvy. You’re comfortable navigating tools like Outlook, Word, Excel, PowerPoint, and document management systems.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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