Job Description

Field Support Site Coordinator (Ketchikan, Alaska) at Orica summary:

The Field Support Site Coordinator at Orica provides administrative and office support to ensure efficient and safe site operations in Ketchikan and Salcha, Alaska. Responsibilities include managing communication, coordinating travel and meetings, handling inventory and accounts payable, and assisting with documentation and reporting. The role demands strong organizational, communication, and multitasking skills, with an emphasis on adherence to company policies and independent problem-solving.

About Orica

At Orica, it’s the power of our people that leads change and shapes our futures. Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world. 

It’s an exciting time to join us – we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.

Orica has been recognized as one of the top companies for women to work for in the transportation industry by the Women in Trucking Association (WIT) in 2023 and 2024. 

If interested in joining the Orica team and to be contacted by the Orica Recruiting team, text “New Job” to 52345. 

Orica does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Orica Immigration Sponsorship (e.g., H1-B, TN, STEM OPT, etc.) now or in the future.

About the role - Field Support Site Coordinator (Ketchikan, Alaska)

We are excited to announce an opportunity at Orica for a Field Support Site Coordinator within our Orica USA team.

This role provides office and administrative support to the site supervisors in Salcha and Ketchikan, Alaska, as directed. The primary responsibilities include: 

• Assisting in ensuring the efficient operation of both sites in compliance with all relevant Orica standards, policies, procedures, and processes
• Facilitating the safe and efficient delivery of products and services to Orica's end customers

Work Schedule

• This is an on-site hourly full-time position
• Monday thru Friday 8 AM to 5 PM
• Occasional overtime may be needed

What you will be doing

• Answers incoming calls; taking messages and re-directing calls
• Work with email enquiries
• Provides professional and confidential administrative support
• Assists with preparation of reports, presentations as required including both internal and customer documentation
• Coordinates local and overseas travel and accommodation
• Coordinates meeting bookings
• Assists with administrative and office management projects when needed
• Coordinates teleconferences and video conferences
• Orders and maintains stationery, kitchen, and general supplies as needed
• Communicates and coordinates facilities issues and requests
• Assists with the organization of activities or events
• Assists with inventory reconciliation, and records inventory movements in handwritten office cardex books, general filing
• Compile driver logs from drivers, and maintain driver files, and mail monthly to JJ Keller
• Assists with accounts payable, submits purchase requisitions, and track purchase orders.
• Create goods receipt and route invoices to Global Business Services (GBS), with follow up, and submit capital expenditures
• Assists with maintaining lease agreements and ensuring lease payments are current
• Compile training logs, track in Outlook calendar and file employee training in Microsoft Teams
• Processing of maintenance work orders to send to admin support team
• Prepare product orders, enter purchase requisitions, enter customer sales orders, and goods receipts

What you will bring

• Basic knowledge of Microsoft Office (emphasis on Outlook, Excel, Word, and Teams)
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Ability to communicate and work in a team environment
• Demonstrates a high attention to detail
• Ability to prioritize various projects, ongoing daily tasks, and high-priority situations to maximize efficiency
• Excellent verbal and written communication skills with the ability to follow up, as needed, to ensure tasks maintain forward motion
• Ability to work autonomously
• Ability to display solid judgment on when to escalate problems
• Capacity to manage and adapt to changing priorities
• Needs to be a team and solution-oriented
• Working closely with peers within the team
• Ability to be personable and work well with others within and outside of the immediate work group
• Demonstrated capacity to accurately and efficiently follow processes, policies, and procedures, with limited direction and/or oversight

Your qualifications

• High School diploma or equivalent required
• Office and administrative experience are a plus, but not required
• Must be able to clear a motor vehicle report
• SAP or JD Edwards experience is a plus, but not required

What we offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills. 

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

Compensation

• Hourly Range: $30-35

(Salary to be determined by the applicant’s experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.)

Benefits (Full Time Employees)

• Medical/Prescription Drug – Three (3) plans to choose from
• Dental – Two (2) plans to choose from
• Vision – Two (2) plans to choose from
• Health Savings Account
• Flexible Spending Accounts
• Basic Employee Life and Accidental Death & Dismemberment Insurance 
• Voluntary Employee/Dependent Life and Accidental Death & Dismemberment Insurance 
• Company provided Short-Term and Long-Term Disability 
• Company provided Employee Assistance Program
• Voluntary Hospital Indemnity, Critical Illness & Accident Plans
• Voluntary Identity Theft Protection 
• Voluntary Legal Plan
• 401(k) + Company Match
• Company provided Maternity Leave
• Company provided Bonding Leave
• Accrued Paid Time Off 
• Paid Sick & Safe Time
• Nine (9) Scheduled Holidays + Two (2) Floating Holidays 
•  

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.

We have been made aware that some individuals have received scam emails which include false and invalid offers of employment from Orica. Please note that Orica will not offer employment to any candidate without first undertaking a formal application and recruitment process. All candidates are required to actively participate in the recruitment process applicable to the specific role and location where the role is based, prior to any offer of employment being made. Please also be advised that Orica will never request payment or require candidates to deposit a check during the recruitment and onboarding processes.

Orica is an Equal Opportunity Employer, and we are a Drug-free workplace.

Keywords:

administrative support, site coordination, inventory management, accounts payable, office management, customer service, communication skills, safety compliance, travel coordination, report preparation

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