Job Description

Executive Administrative Assistant To The City Manager

The Executive Administrative Assistant to the City Manager requires an individual with excellent time management, record-keeping, and organizational skills, able to sort and coordinate many priorities simultaneously. Heber City is a rapidly growing municipality with high ethical standards and a culture of environmental stewardship.

This role provides high-level administrative support to the City Manager and serves as a key liaison between the City Manager's Office, City Council, staff, and the public. The ideal candidate will demonstrate exceptional discretion, communication skills, and the ability to manage multiple priorities in a fast-paced municipal environment.

Core responsibilities include:

• Provide direct administrative support to the City Manager, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare agendas, minutes, and materials for City Council meetings, executive sessions, and internal leadership meetings.
• Serve as a point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Assist in the preparation and tracking of departmental budgets, reports, and special projects.
• Maintain confidential records and files in accordance with city policies and state regulations.
• Coordinate public records requests and ensure compliance with GRAMA (Government Records Access and Management Act).
• Support the City Manager in community engagement efforts, including event planning, public outreach, and intergovernmental relations.
• Monitor deadlines, follow up on action items, and ensure timely completion of tasks.
• Perform other duties as assigned to support the efficient operation of the City Manager's Office.

Must have excellent Microsoft 365 literacy.

Minimum Qualifications:

• Excellent written and verbal communication skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong organizational skills and attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines.

Preferred Qualifications:

• Knowledge of municipal government operations and procedures.
• Experience working with elected officials or city councils.
• Familiarity with Utah's GRAMA laws and public meeting requirements.
• Bilingual English & Spanish speaking.

Successfully passing a pre-employment background check and drug screening is contingent on employment.

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