Job Description
Job Description
Job Description
Paramount Lighting is seeking an Administrative Assistant to support construction professionals and ensure the smooth operation of projects.
1. Key responsibilities
- Administrative Support:
- Answer phones
- Manage and organize electronic filing systems
- Schedule meetings, manage calendars, and arrange deliveries.
- Prepare and edit correspondence, reports, and presentations.
- Manage office supplies and equipment.
- Project Documentation and Coordination:
- Track and manage project documents like contracts, submittals, RFIs, and change orders.
- Maintain organized electronic and paper filing systems for project documentation.
- Coordinate communication between project managers, subcontractors, and vendors.
- Assist with project closeout procedures.
- Financial and Accounting Support:
- Track and review invoices, submitting them for approval and payment.
- Assist with vendor approval and setup for payment processing (e.g., insurance, tax information).
- Assist with bookkeeping and budgeting.
- Other Duties:
- Support project managers and other team members with various administrative tasks.
- May involve assisting with permit applications and compliance checks.
2. Essential skills
- Communication Skills: Excellent written and verbal communication skills for clear and effective interaction with clients, colleagues, and external parties.
- Organizational Skills: Strong organizational skills to manage multiple tasks, prioritize workload, maintain detailed records, and manage filing systems efficiently.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with QuickBooks Desktop
- Attention to Detail: Ensuring accuracy in documentation, scheduling, and data entry.
- Time Management: Ability to manage time effectively, meet deadlines, and work in a fast-paced environment.
- Problem-Solving Skills: The ability to identify issues, analyze situations, and propose effective solutions, especially when dealing with changes in priorities and timelines.
- Interpersonal Skills: Building positive relationships with clients, co-workers, and other stakeholders.
- Resourcefulness & Independence: Working proactively and confidently to solve problems and complete tasks without constant supervision.
3. Qualifications
- Experience in administrative support roles is preferred, with 2-3 years being ideal, especially in a construction office setting.
- Familiarity with construction industry terminology and processes is helpful.
Office located in Willowbrook Saten Island 10314
Salary commensurate with experience.
Hours 9-5 Monday Thru Friday
Job Tags
For subcontractor, Work at office, Monday to Friday,